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Documents Library

The Documents Library contains documents, forms and leaflets in use in Hillingdon for the purposes of conducting procedures contained in this manual.

The available forms are listed below. They will be linked to the relevant chapters when the manual is next updated.

The forms in the library can be accessed, printed and downloaded in an unaltered form. They may not be used for any other reason, including the selling, licensing, transfer, copying or reproduction in whole or in part in any manner or in or on any media to any person without the prior written consent of the London Borough of Hillingdon.

HOW TO RECOMMEND/SUGGEST A NEW/AMENDED FORM

If you would like to recommend a form to be included in the library or an amendment to an existing form, please email: hsmith@hillingdon.gov.uk

NEW OR AMENDED FORMS

When including any new or amended form in the Library we will indicate the date of inclusion or amendment in the 2nd column: 'When inserted'

HOW TO ACCESS/VIEW/COMPLETE A FORM

In order to access a form, click on the category you require, scroll to the form and click on it.

YOU CAN SEARCH FOR A FORM

When you have logged into the Forms Library you can search for forms, but do not use the Search button on the left of the screen. This is for the procedures chapters only. Press and hold the 'Control' key, then press the 'F' key. This will bring up a long box on the top right of your screen. Type in the word you want to search and press Enter. Click on the arrows in the box to find the relevant form.


Categories

Caption: Categories
   
All Children
  Introduction and Policy Framework
  Early Help and Family Support
  Assessment and Planning
  Safeguarding Children
  Court/Legal Proceedings
  Complaints and Whistleblowing
  Procedures for All Children
  Allocation of Work
  Children's Records
Services for Children in Need
Looked After Children
  Policy and Planning and Decision Making in Relation to Looked After Children
  Placements
  Reviews
  Behaviour Management
  Education
  Recreation, Holidays and Activities
  Health and Wellbeing
  Family Contacts, Visitors and Friends
  Foster Carers
  Leaving Care
  Incidents
  Monitoring Quality and Providing Support
  Privacy and Personal Care
  Sexual Health
  Miscellaneous
Adoption and Permanence
  Adoption
  Other Permanence Options
  General
Private Fostering
Children with Disabilities
Children From Abroad
Children with Special Educational Needs
Protocols
Youth Offending
  Policies
  Procedures
  Court Outcomes
  Protocols
Miscellaneous
Education and SEND
  Educational Psychology
  Adult Education
  Music Service
  School Admission
  SEND
  SEND Advisory Service
  Access to Education


Caption: All Children
   
All Children

Title:

When Inserted:

Coercive control tool August 2023
Domestic Abuse Toolkit: What we need to know August 2023
Domestic Abuse Toolkit: Framing Questions (under review) October 2017
Domestic Abuse Toolkit: Non molestation and Harassment orders guidance (under review) October 2017
Domestic Abuse Toolkit: Resilience Definition (under review) October 2017
Assessing domestic abuse tools (from CAFCASS) August 2023
Domestic Abuse Toolkit: Barnardos DV risk indentifier August 2023
Domestic Abuse Toolkit::Safe contact indicator (under review) October 2017
Domestic abuse practice approach (under review) October 2017
Modern Slavery Resource Guide August 2023
87A - Referral to Police form August 2023
Safelives DASH form & guidance Jan 2023
Hillingdon domestic abuse support Jan 2023
Hillingdon domestic abuse advocacy service referral form August 2023
MARAC referral form August 2023
DA support: Safer space + referral form April 2024
Safer space leaflet April 2024
Introduction and Policy Framework

Title:

When Inserted:

Induction checklist December 2023 December 2023
Supervision Policy Jan 2023
Guide to managers monthly audits Sept 2023
Quality Assurance Framework (under review) July 2021
useful websites for social workers Jan 2023
Whatsapp Policy Sept 2020
Early Help and Family Support

Title:

When Inserted:

Separated parents guidance (under review) May 2021
FGC & mediation referral form May 2023
Mediation leaflet May 2023
FGC leaflet May 2023
Neglect scaling tool March 2024
Assessment and Planning

Title:

When Inserted:

There are currently no forms in this category.N.A.
Safeguarding Children

Title:

When Inserted:

Child protection advocacy leaflet Dec 2022
Child protection advocacy referral form Dec 2022
Children & Young people's attendance at CP conferences Sept 2023
Midway reviews of child protection plans Sept 2023
Appropriate language: guide for professionals August 2023
Child Protection Conference Feedback - Parents-Carers November 2023
Child Protection Conference Feedback - Professionals November 2023
CSE resource hub Sept 2021
Practice standards: VISITS TO CHILDREN SUBJECT TO CHILD PROTECTION PLANS (Under review) May 2017
Child Exploitation Pan London Operating Protocol sept 2021
Essential Guide to type 1 diabetes for social workers April 2024
Court/Legal Proceedings

Title:

When Inserted:

Legal Planning meeting Procedure April 2022
Legal Planning meeting form April 2022
HARP and Complex HARP procedure Feb 2023
EPO procedure (under review) November 2021
PLO toolkit Sept 2022
Terms of Reference Public Law Outline (PLO) Monitoring Panel Sept 2023
Complaints and Whistleblowing

Title:

When Inserted:

Compliments and Complaints to LBH August 2023
Coram Voice Advocacy referral form October 2022
Non instructed advocacy - Coram Voice Dec 2022
LADO process flowchart Sept 2023
LADO process Sept 2023
Procedures for All Children

Title:

When Inserted:

CHILDREN MISSING FROM HOME AND CARE PROTOCOL April 2023
Return Home Interview Guidance April 2020 (under review) April 2020
LBH Protocol for Joint Assessment of homeless 16 & 17 year old's February 2023
High Risk Panel Procedure (under review) Sept 2021
Community Paediatric Strategy Discussion Briefing for managers & social workers Sept 2021
Community Paediatric Strategy Discussion protocol Sept 2021
National referral mechanism briefing March 2022
Eligibility criteria for AXIS June 2023
Need to Know Procedure August 2023
Allocation of Work

Title:

When Inserted:

AP roles and responsibilities August 2022
C&YP transition protocol March 2023
Children's Records

Title:

When Inserted:

Practice Guidance for chronologies (under review) April 2018
One minute briefing - Case recording of home visits (under review) October 2020

Caption: Services for Children in Need
   
Services for Children in Need

Title:

When Inserted:


Caption: Looked After Children
   
Looked After Children

Title:

When Inserted:

section 20 checklist November 2021
section 20 & health assessment template letter April 2022
Independent Visitors referral form - Coram Voice Oct 2023
Independent Visitors - Guidance for social workers October 2022
Independent Visitors - Guidance for carers and staff October 2022
Independent Visitors - young people's information October 2022
Hillingdon Fostering statement of purpose May 2022
Policy and Planning and Decision Making in Relation to Looked After Children

Title:

When Inserted:

OLA Notifications flowchart Feb 2024
Placements

Title:

When Inserted:

All About me April 2024
High Cost placement panel - term of reference Jan 2023
Use of Unregulated and Unregistered Provisions for Looked After Children July 2023
Reviews

Title:

When Inserted:

Looked after children - IRO midway review Sept 2023
My LAC Review Questionnaire - Guidance for Staff (under review) 22nd June 2016
My LAC Review form for 4-9 years old (under review) 22nd June 2016
My LAC Review form for 10-15 years old (under review) 22nd June 2016
My LAC review form for 16-17 years old (under review)
My review consultation Simple version (for children with additional needs) (under review) May 2022
LAC review Consultation Paper for Prospective Adopters/Kinship Carers Sept 2023
LAC review Parents consultation form Sept 2023
LAC review - Foster carer / residential staff consultation form (under review) June 2016
LAC reviews - Consultation form for SSW Sept 2023
MY LAC reviews - Young person's agenda May 2022
My LAC review - feedback form May 2022
MY LAC review pick n Mix leaflet for children and young people (under review) April 2018
Behaviour Management

Title:

When Inserted:

Reducing the criminalisation of Looked after children May 2023
Education

Title:

When Inserted:

Virtual School Handbook 2023-2024 August 2023
Virtual school Role and responsibilities and expectations of social care staff August 2023
Virtual school guide to Pupil premium August 2023
LAC and Education, health and care plan - flowchart Sept 2023
PEP Checklist Sept 2023
PEP quality assurance Policy Sept 2023
Recreation, Holidays and Activities

Title:

When Inserted:

Health and Wellbeing

Title:

When Inserted:

Strength and Difficulties questionnaire March 2023
Health & wellbeing guidance (under review) April 2020
Corporate Parenting Health and Social Care Group TOR Jan 2023
Family Contacts, Visitors and Friends

Title:

When Inserted:

Foster Carers

Title:

When Inserted:

Annual review fostering flowchart Jan 2023
Family findings and matching process Sept 2023
Family findings and matching presentation August 2023
Long term matching report template August 2023
Long term matching booking from August 2023
Long term addendum guidance notes Sept 2023
Fostering Exemption guidance Feb 2023
Variation to the Foster Carer's Terms of Approval Guidance Feb 2023
Variation and exemption request Feb 2023
Ending of Foster Placements for Looked After Children: Stability Meeting Process Nov 2023
Foster Carers’ Charter June 2023
Leaving Care

Title:

When Inserted:

Transition to adulthood (Leaving Care) Financial Policy, Procedures and Guidance (under review) September 2020
Hillingdon Care Leavers Joint Housing Protocol July 2022 July 2022
Staying put policy March 2023
Corporate Parents transition to adulthood panel guidance & referral form April 2024
Incidents

Title:

When Inserted:

Missing panel for Looked after children Terms of reference October 2023
Monitoring Quality and Providing Support

Title:

When Inserted:

There are currently no forms in this category.N.A.
Privacy and Personal Care

Title:

When Inserted:

Sexual Health

Title:

When Inserted:

Miscellaneous

Title:

When Inserted:


Caption: Adoption and Permanence
   
Adoption and Permanence

Title:

When Inserted:

ADM process flowchart (under review) Feb 2019
Report for temporary approval as a foster carer August 2023
Relinquished baby process (under review) Sept 2021
CHILDREN AND YOUNG PEOPLE LIFE STRATEGY Oct 2022
Adoption support leaflet Nov 2023
Adoption

Title:

When Inserted:

Other Permanence Options

Title:

When Inserted:

General

Title:

When Inserted:


Caption: Private Fostering
   
Private Fostering

Title:

When Inserted:


Caption:
   
Children with Disabilities

Title:

When Inserted:

Short Breaks statement Jan 2023
Disability outreach advocacy referral form - Coram May 2024

Caption: Children From Abroad
   
Children From Abroad

Title:

When Inserted:

UASC leaflet for professionals February 2022
Young people's guide to Eritrea March 2023
Young people's guide to Sudan March 2023
Young people's guide to Iran March 2023

Caption: Children with Special Educational Needs
   
Children with Special Educational Needs

Title:

When Inserted:

There are currently no forms in this category.N.A.

Caption: Protocols Documents
   
Protocols

Title:

When Inserted:


Caption: Youth Offending
   
Youth Offending

Title:

When Inserted:

Process Chart Remand Youth Detention Accommodation.pdf April 2023
Process Chart Bail Supervision and Surveillance.pdf April 2023
Process Chart Remand Local Authority Accommodation.pdf April 2023
Process Chart Bail Reporting April 2023
Duty System - YJS Guidance April 2023
Hillingdon YJS court processes April 2023
Remand to Youth Detention process chart April 2023
Policies

Title:

When Inserted:

Procedures

Title:

When Inserted:

YJS - Step by step guide to booking an Appropriate Adult April 2024
Court Outcomes

Title:

When Inserted:

Protocols

Title:

When Inserted:

Out of Court Disposal process Hillingdon YJS May 2023

Caption: Miscellaneous
   
Miscellaneous

Title:

When Inserted:

Tiger light information for parents Jan 2024
Tiger Light young people's leaflet Jan 2024
Child Sexual Abuse (CSA) Social Care Liaison Office role Jan 2024
sexual abuse consultation form Jan 2024

Caption: Education and SEND
   
Education and SEND

Title:

When Inserted:

There are currently no forms in this category.N.A.
Educational Psychology

Title:

When Inserted:

Critical Incident Policy Sept 2021 Sept 2023
EPS Safeguarding Protocol Sept 2023
EPS Lone Working Protocol Sept 2023
Hillingdon EPS CPD Policy Sept 2023
EPS Supervision & Line Management Policy Sept 2021 Sept 2023
Adult Education

Title:

When Inserted:

Access arrangements and reasonable adjustments policy Sept 2023
Conflict of Interest Policy 2022 to 2023 Sept 2023
Conflict of Interest Policy 2022 to 2023 with staff identified Sept 2023
EDI Policy Sept 2023
Exams Policy Sept 2023
Exams Policy Registration and Certification Sept 2023
GDPR Data Protection Policy Sept 2023
CCC Procedure Sept 2023
HACL Structure Sept 2023
LBH Public Liability 2021 to 2022 Sept 2023
Malpractice Policy Sept 2023
Plagiarism Policy Sept 2023
Recognition of Prior Learning Sept 2023
Retention and Destruction Policy 2023 Sept 2023
Staying Safe Policy Sept 2023
Withdrawal of Product Policy Sept 2023
Music Service

Title:

When Inserted:

LBH Music Hub Advisory Group ToR Aug 2022 Sept 2023
Learn a New Instrument (Remissions) - LBH Website Sept 2023
Legal Approved SLA for Music Schools 2021 to 2022 Sept 2023
Music Lessons T & C LBH Website Sept 2023
Child Protection and Safeguarding Procedure Sept 2023
Child Protection and Safeguarding Policy - Hillingdon Music Service Oct 2023
School Admission

Title:

When Inserted:

Appeal Guidance Sept 2023
Admissions Virtual School Interface for Phased Transfer 2021-2022 Sept 2023
Hillingdon Community School Determined Admission Arrangements 2024 to 2025 Sept 2023
Hillingdon Protocol of Parental Responsibility Sept 2023
Hillingdon Scheme of Coordination 2024 to 2025 Sept 2023
School Placement Admissions & CME for Children Missing Education June 2023 Sept 2023
Guidance for OAA Schools Consultation Feb 2024
Further Guidance to Own Admission Authority Schools on Consultation and Determination for 2015 Feb 2024
Hillingdon Fair Access Protocol Feb 2024
In Year Admissions Protocol 2023 Feb 2024
Statutory School Age Requirement Guidance Feb 2024
Hillingdon's Scheme of Coordination Feb 2024
Guidance for Schools on Admission of children Outside their Chronological Age Group Feb 2024
SEND

Title:

When Inserted:

Admissions Virtual School Interface for Phased Transfer 2021-2022 Sept 2023
Elective Home Education Information for Parents Sept 2023
Movers in (Transfer in) Process Sept 2023
Personal Budget Guidance Sept 2023
SEND School Equipment Funding Policy 2023 Sept 2023
SEND Code of Practice Jan 2015 Sept 2023
SEND Advisory Service

Title:

When Inserted:

APD Policy Revised Letterhead Sept 2023
Draft HI Assessment Protocol 2020 Sept 2023
Habilitation Policy July 2023 Sept 2023
LBH Policy Provision and Use of PLDs 2023 Sept 2023
Loan Agreement Proforma Home and School Sept 2023
MSI Criteria Policy Sept 2023
Policy for Habilitation Training (Mobility and Independent Living Skills) Sept 2023
Sensory Policy Review Action Plan Sept 2023
VI Assessment Policy July 2023 Sept 2023
Auditory Processing Difficulties APD Policy Sept 2023
Access to Education

Title:

When Inserted:

Alternative provision Guidance Sept 2023
Children missing education policy Sept 2023
Elective Home Education policy Sept 2023
Part Time timetable guidance Sept 2023

End