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Hillingdon Children and Families Procedures Manual Contents

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This contents list is sub divided into the following sections, each Section contains relevant Chapters/Procedures: (Click on the title to jump to the Section you require):

  1. All Children
  2. Services for Children in Need
  3. Looked After Children
  4. Adoption and Permanence
  5. Private Fostering
  6. Children With Disabilities and Special Educational Needs
  7. Children From Abroad
  8. Protocols
  9. Youth Justice
  10. Appendices


1. All Children

1.1

Introduction and Policy Framework

 
  Links to further relevant Hillingdon materials are available in the Documents Library  
1.1.1 Foreword and Introduction  
1.1.2 Policy Framework, Values and Principles of Recording, Confidentiality and Consultation  
1.1.3 Kinship Care Policy  
1.1.4 Children's Consultation and Participation  
1.1.5 Capacity and Consent Updated
1.1.6 Equality and Diversity  

   

1.2

Early Help and Family Support

 
  Links to further relevant Hillingdon materials are available in the Documents Library  
1.2.1 Transporting Children  
  See also: Early Intervention: Policy and Provision (House of Commons Library)  

   

1.3

Assessment and Planning

 
  Links to further relevant Hillingdon materials are available in the Documents Library  
1.3.1 Threshold Document: Continuum of Help and Support  
1.3.2 Referral and Assessment
(London Safeguarding Children Procedures)
 
  See also: Interagency Referral Form  
1.3.3 Assessments  
1.3.4 MASH Protocol  
1.3.5 Child Protection Section 47 Enquiries
(London Safeguarding Children Procedures)
 
1.3.6 Strategy Meeting / Discussion
(London Safeguarding Children Procedures, Child Protection Section 47 Enquiries)
 
1.3.7 Practice Guidance for Core Groups  

   

1.4

Safeguarding Children

 
  Links to further relevant Hillingdon materials are available in the Documents Library  
  See London Safeguarding Children Procedures  
1.4.1 Domestic Abuse
(London Safeguarding Children Procedures)
 
1.4.2 Sexually Active Children
(London Safeguarding Children Procedures)
 
1.4.3 Death of or Serious Injury to a Child  
1.4.4 Notifications by Other Local Authorities / Placement Providers of Looked After Children Placed in Hillingdon - under review  
1.4.5 Protocol for Reviewing Children who have been Placed by Health and Education Authorities  
1.4.6 Assessing Children and Families Affected by Individuals Viewing Child Sexual Abuse Images on the Internet (Guidelines published by the London Safeguarding Children Board)  
1.4.7 Cross Border Child Protection Cases Under the Hague Convention  
1.4.8 Children Who Run Away or Go Missing from Home or Care  
1.4.9 Safeguarding Children and Young People from Sexual Exploitation  

   

1.5

Court/Legal Proceedings

 
  Links to further relevant Hillingdon materials are available in the Documents Library  
1.5.1 Legal Gateway/Planning Meetings  
1.5.2 Care and Supervision Proceedings and the Public Law Outline Updated
1.5.3 Applications for Emergency Protection Orders  
  See also: Family Justice Resource Hub (ADCS) - This hosts a series of practical resources, such as templates, tools and practice guidance, which will be of interest to those working in the family justice system.  

   

1.6

Complaints and Whistleblowing

 
1.6.1 Complaints Procedure
(Hillingdon Council)
 
1.6.2 Whistleblowing  
  Raising Concerns at Work: Whistleblowing Guidance for Workers and employers in Health and Social Care (2014)  
  Whistleblowing to Ofsted about Children’s Social Care Services  

   

1.7

Allocation of Work

 
  Links to further relevant Hillingdon materials are available in the Documents Library  
1.7.1 Transfer Protocol for Cases within Hillingdon's Children's Services  
1.7.2 Children and Families Moving across Local Authority Boundaries
(London Safeguarding Children Procedures)
 

   

1.8

Children's Records

 
  Links to further relevant Hillingdon materials are available in the Documents Library  
1.8.1 Electronic Recording of Meetings and Conversations  
1.8.2 Retention and Destruction of Children's Records  
1.8.3 Access to Records / Subject Access Requests  
1.8.4 Use of Social Media Sites by Social Care and Safeguarding Staff  
1.8.5 Storage of Data on Mobile Devices  


2. Services for Children in Need

  Links to further relevant Hillingdon materials are available in the Documents Library  
2.1 Child in Need Arrangements  
2.2 Section 17 Support for Kinship Arrangements  
2.3 Young Carers - under review Updated


3. Looked After Children

3.1

Policy and Planning and Decision Making in Relation to Looked After Children

 
  Links to further relevant Hillingdon materials are available in the Documents Library  
3.1.1 Decision to Look After  
3.1.2 Care Planning  
  See also: NICE Guideline: Looked After Children and Young People  
3.1.3 Ceasing to Look After a Child  
3.1.4 Permanency Policy and Permanence Planning Procedure  
  See also: Early Permanence: Fostering for Adoption, Concurrent Planning and Temporary Approval as Foster Carers of Approved Prospective Adopters  
3.1.5 Hillingdon Access to Resource Panel Procedure (HARP) and Complex HARP  
3.1.6 Multi Agency Panel for Children with Complex, Multiple and High Level Needs  
3.1.7 Residential Care - Operational Policy  
3.1.8 Care Plans Guidance  
3.1.9 Delegation of Authority to Foster Carers and Residential Workers  
3.1.10 Risk Assessment and Planning  
3.1.11 Providing Personalised Care  

   

3.2

Placements

 
  Links to further relevant Hillingdon materials are available in the Documents Library  
3.2.1 Emergency Placements  
3.2.2 Placement in Foster Care  
3.2.3 Placement in Residential Care - under review Updated
3.2.4 Placement in Secure Accommodation  
3.2.5 Remands to Local Authority Accommodation or to Youth Detention Accommodation  
3.2.6 Placement with Parents  
3.2.7 Immediate Placements with Connected Persons (under Regulation 24 of the Care Planning, Placement and Case Review (England) Regulations 2010) and their Approval as Foster Carers  
3.2.8 Out of Area Placements  
3.2.9 Placement Outside England and Wales  
  See also: Kinship Care Policy  
  and Notifications by Other Local Authorities/Placement Providers of Looked After Children Placed in Hillingdon  
  and S-Flagging on NHS Database of Looked After Children  
3.2.10 Placements in Other Arrangements Updated
3.2.11 Health and Safety New

   

3.3

Reviews

 
  Links to further relevant Hillingdon materials are available in the Documents Library  
3.3.1 Looked After Reviews  
3.3.2 Appointment and Role of Independent Reviewing Officers  
3.3.3 Secure Accommodation (Criteria) Reviews  

   

3.4

Behaviour Management

 
  Links to further relevant Hillingdon materials are available in the Documents Library  
3.4.1 Positive Relationships and Behaviour Management  
3.4.2 Physical Intervention and Restraint  
3.4.3 Reduce Offending and the Criminalisation of Children in Care  

   

3.5

Education

 
  Links to further relevant Hillingdon materials are available in the Documents Library  
3.5.1 Hillingdon Virtual School Handbook  
3.5.2 Supporting the Education and Promoting the Achievement of Children with a Social Worker, Looked After and Previously Looked After Children Updated
3.5.3 Guidelines for Promoting the Educational Achievements of Looked After Children  
3.5.4 Access to Computer and Information Communication Technologies (including the Internet)  
3.5.5 Leisure Activities  

   

3.6

Recreation, Holidays and Activities

 
  Links to further relevant Hillingdon materials are available in the Documents Library  
3.6.1 Leisure and Activities  
3.6.2 Access to Computer and Internet Technologies Strategy  
3.6.3 Holidays and School Trips in and outside the UK  
3.6.4 Identity and Passport Service Guidance re Applications for Passports for Looked After Children  

   

3.7

Health and Wellbeing

 
  Links to further relevant Hillingdon materials are available in the Documents Library  
3.7.1 Drugs and Substance Misuse (including Smoking)  
3.7.2 Administration of Medication to Looked After Children  
  See also: Medication and Medical Interventions Policy (Residential Services)  
3.7.3 Health and Wellbeing Policy  
3.7.4 Health Assessments and Health Action Plans  
3.7.5 Infestations  
3.7.6 Self Harming  
3.7.7 Nutrition and Diet  
3.7.8 Improving the Mental Health of Children in Care - the Strengths and Difficulties Questionnaire  
3.7.9 Aftercare under Section 117 of the Mental Health Act 1983 - under review Updated
3.7.10 S-Flagging on NHS Database of Looked After Children  

3.7.11

Sexual Health

 
  Links to further relevant Hillingdon materials are available in the Documents Library  
  Sex and Personal Relationships  
  Confidentiality Guidelines Regarding Personal Relationships and Sexual Health of Looked After Children  
  Provision of Contraception and Contraceptive Advice to Children in Care  
  Good Practice Guidance concerning Issues of Equality, Diversity and Sexuality for Looked After Children  

   

3.8

Family Contacts, Visitors and Friends

 
  Links to further relevant Hillingdon materials are available in the Documents Library  
3.8.1 Contact with Parents / Adults and Siblings  
3.8.2 Overnight Stays and Social Visits  

   

3.9

Foster Carers

 
  Links to further relevant Hillingdon materials are available in the Documents Library  
  Fostering Services National Minimum Standards  
3.9.1 Assessment and Approval of Foster Carers  
3.9.2 Fostering Panel  
3.9.3 Exemptions and Extensions/Variations to Foster Carer Approval  
3.9.4 Persons Disqualified from Fostering  
3.9.5 Support and Supervision of Foster Carers  
3.9.6 Review and Termination of Approval of Foster Carers  
3.9.7 Foster Carers Recording Policy  
3.9.8 Safe Caring - Guidance  
3.9.9 BAAF Practice Note No 51 - Reducing the Risk of Environmental Tobacco Smoke for Looked After Children and their Carers  
  See also: Foster Care 'Staying Put' Scheme Post 18  
3.9.10 Hillingdon Pathways to Short Breaks  
3.9.11 Allegations Against Foster Carers  

   

3.10

Leaving Care

 
  Links to further relevant Hillingdon materials are available in the Documents Library  
  Care Leavers Charter  
3.10.1 Leaving Care and Transition  
3.10.2 Foster Care 'Staying Put' Scheme Post 18  
3.10.3 Registration for National Insurance  
3.10.4 Leaving Care Financial Policy  

   

3.11

Incidents

 
  Links to further relevant Hillingdon materials are available in the Documents Library  
3.11.1 Dealing with Incidents of Racial Harassment  
3.11.2 Contacting the Police  
3.11.3 Anti-Bullying Policy  
3.11.4 Searching Children and their Belongings  
3.11.5 Notification of Significant Events  
3.11.6 Incidents - General  

   

3.12

Monitoring Quality and Providing Support

 
  Links to further relevant Hillingdon materials are available in the Documents Library  
3.12.1 Social Worker Visits to Looked After Children  
3.12.2 Advocacy and Independent Visitors  
3.12.3 Monitoring Quality in Children's Homes  
3.12.4 Regulation 44 Visits and Reporting  

   

3.13

Privacy and Personal Care

 
  Links to further relevant Hillingdon materials are available in the Documents Library  
3.13.1 Children's Bedrooms  
3.13.2 Hair and Skin Care  
3.13.3 Physical Contact and Intimate Care  
3.13.4 Touch Guidance  
3.13.5 Pocket Money and Allowances  
3.13.6 Telephones, Mobile Phones and Letters  

   

3.14

Miscellaneous

 
  Links to further relevant Hillingdon materials are available in the Documents Library  
3.14.1 Change of Name  
3.14.2 Marriage/Civil Partnership  
3.14.3 Child Trust Funds and Junior Individual Savings Accounts for Looked After Children  
3.14.4 Criminal Injuries Compensation Authority Claims for Looked After Children  


4. Adoption and Permanence

4.1

Adoption

 
  Links to further relevant Hillingdon materials are available in the Documents Library  
  Adoption National Minimum Standards  
  Note All adoption enquiries, assessment and panel are now managed by Coram – ambitions for adoption.  
4.1.1 Recruitment, Assessment and Approval of Prospective Adopters  
4.1.2 Placement for Adoption  
4.1.3 Adoption Support Updated
4.1.4 Monitoring and Supervision of Adoptive Placements  
4.1.5 Adoption Reviews  
4.1.6 Disruption of Adoptive Placements  
4.1.7 Allegations against Prospective Adopters and in Relation to Children Placed for Adoption or Already Adopted Updated
4.1.8 Inter-Country Adoption  
4.1.9 Non-agency Adoptions  
4.1.10 Adoption Case Records  
4.1.11 Access to Birth Records and Adoption Case Records - under review  
4.1.12 Intermediary Services  
  See also: S-Flagging on NHS Database of Looked After Children  
4.1.13 Early Permanence: Fostering for Adoption, Concurrent Planning and Temporary Approval as Foster Carers of Approved Prospective Adopters Updated
  See also: Adoption Strategy: Achieving Excellence Everywhere  

   

4.2

Other Permanence Options

 
  Links to further relevant Hillingdon materials are available in the Documents Library  
4.2.1 Special Guardianship Orders  
4.2.2 Child Arrangement Orders and Child Arrangement Allowances  
4.2.3 Friends and Family Care - under review Updated

   

4.3

General

 
  Links to further relevant Hillingdon materials are available in the Documents Library  
4.3.1 Court Reports in Adoption/Special Guardianship  
4.3.2 Later Life Letters  
4.3.3 Life Story Books  


5. Private Fostering

  Links to further relevant Hillingdon materials are available in the Documents Library  
5.1 Private Fostering  


6. Children With Disabilities and Special Educational Needs

  Links to further relevant Hillingdon materials are available in the Documents Library  
6.1 Children with Disabilities Team  
6.2 Short breaks - Hillingdon Council  
6.3 Children and Young People Aged 0-25 with Special Educational Needs and Disabilities - under review Updated
6.4 School transport for children and young people with SEND - Hillingdon Council  
6.5 Placing and Visiting Children with Special Educational Needs and Disabilities or Health Conditions in Long-Term Residential Settings  


7. Children From Abroad

  Links to further relevant Hillingdon materials are available in the Documents Library  
7.1 Children with No Recourse to Public Funds Updated
7.2 Unaccompanied Migrant Children and Child Victims of Trafficking and Modern Slavery Updated
7.3 Data Sharing with the UK Visas and Immigration Regarding Children from Abroad  
7.4 On the Safe Side – Principles for the Safe Accommodation of Child Victims of Trafficking (ECPAT Briefing)  


8. Protocols

  Links to further relevant Hillingdon materials are available in the Documents Library  
8.1 Protocol Relating to Jointly Funded Placements for Children with Special Educational Needs and/or Complex Health Needs  
8.2 Joint Protocol between Disabilities Teams and Children and Families Teams  
8.3 London Borough of Hillingdon and Hillingdon Borough Police Joint Protocol for Considering Requests for the Provision of Accommodation under PACE Implementation  


9. Youth Justice

  Links to further relevant Hillingdon materials are available in the Documents Library  

   

9.1

Policies

 
  Links to further relevant Hillingdon materials are available in the Documents Library  
9.1.1 Information Sharing Policy  

   

9.2

Procedures

 
  Links to further relevant Hillingdon materials are available in the Documents Library  
9.2.1 Court Duty Admin Procedures and Guidelines  
9.2.2 Duty Senior  
9.2.3 Duty System  
9.2.4 Managing Risk to Staff from Clients  
9.2.5 Looked After Children in Contact with Youth Justice Services  

   

9.3

Practice Guidance

 
  Links to further relevant Hillingdon materials are available in the Documents Library  
9.3.1 Appeals  
9.3.2 Crown Court Cases  
9.3.3 Detention and Training Orders  
9.3.4 Parenting Contracts and Parenting Orders  
9.3.5 Remands to Local Authority Accommodation or to Youth Detention Accommodation  
 

See the following related Process Charts in the Documents Library:

 
9.3.6 Placement Transfers  
9.3.7 Youth Out-of-Court Disposal Guide - YJB  
9.3.8 Out of Court Disposals Practice Guidance - Hillingdon Youth Justice Service  
9.3.9 Referral Order Guidance – YJB  
9.3.10 Case Management Guidance YJB  
9.3.11 Placement Review Process - GOV.UK  
9.3.12 Placing Young People in Custody: Guide for Youth Justice Practitioners - GOV.UK  
9.3.13 Placement Review (YJB)  
9.3.14 Requesting Additional Licence Conditions – YJB  
9.3.15 Practice Advice Extended Supervision – YJB  
9.3.16 Practitioners Guide to Injunctions to Prevent Gang Related Violence – YJB  

   

9.4

National Protocols

 
  Links to further relevant Hillingdon materials are available in the Documents Library  
9.4.1 Children Involved in the Youth Justice System - Additional Guidance  

   

9.5

Local Protocols

 
  Links to further relevant Hillingdon materials are available in the Documents Library  
9.5.1 Hillingdon Accommodating Offenders Protocol - Joint Protocol between the London Borough of Hillingdon, London Probation Provider (Hillingdon) and Hillingdon Youth Justice Service  
9.5.2 Protocol between Hillingdon Youth Justice Service and the Hillingdon Education Service governing services to school age offenders  
9.5.3 Protocol for the Working Relationship between the Youth Justice Service and the Children's Social Care  
9.5.4 Protocol with the Police and Emergency Duty Team re Appropriate Adult Provision  
9.5.5 Working Arrangements between the Police and Hillingdon Youth Justice Service  


10. Appendices

10.1 Delegated Budgetary Authority  
10.2 Local Contacts Updated
10.3 Local Keywords  
10.4 Designated Managers Updated
10.5 Working Together to Safeguard Children  
10.6 NICE Guidelines 'When to suspect child maltreatment'  
10.7 Ofsted Framework New
10.8 Amendments  

End