View London Child Protection Procedures View London Child Protection Procedures

Hillingdon Children and Families Procedures Manual Contents

October 2017

Quick Links:
This contents list is sub divided into the following sections, each Section contains relevant Chapters/Procedures: (Click on the title to jump to the Section you require):

  1. All Children
  2. Services for Children in Need
  3. Looked After Children
  4. Adoption and Permanence
  5. Private Fostering
  6. Children With Disabilities and Special Educational Needs
  7. Children From Abroad
  8. Protocols
  9. Youth Offending
  10. Appendices


1. All Children

1.1

Introduction and Policy Framework

 
  Link to further relevant Hillingdon materials in the Documents Library  
1.1.1 Foreword and Introduction  
1.1.2 Policy Framework, Values and Principles of Recording, Confidentiality and Consultation  
1.1.3 Kinship Care Policy  
1.1.4 Children's Consultation and Participation New

1.2

Early Help and Family Support

 
  Link to further relevant Hillingdon materials in the Documents Library  
1.2.1 Transporting Children Updated

1.3

Assessment and Planning

 
  Link to further relevant Hillingdon materials in the Documents Library  
1.3.1 Threshold Document: Continuum of Help and Support  
1.3.2 Referral and Assessment
(London Child Protection Procedures Manual)
 
  See also Interagency Referral Form  
1.3.3 Assessments  
1.3.4 MASH Protocol  
1.3.5 Child Protection Section 47 Enquiries
(London Child Protection Procedures Manual)
 
1.3.6 Strategy Meeting / Discussion
(London Child Protection Procedures Manual, Child Protection Section 47 Enquiries)
 
1.3.7 Practice Guidance for Core Groups - under review  
  See also Protocol for the Assessment of Homeless 16 and 17 year olds who Require Accommodation by Housing and Children’s Services  

   

1.4

Safeguarding Children

 
  Link to further relevant Hillingdon materials in the Documents Library  
  See London Child Protection Procedures  
1.4.1 Protocol of Arrangements for Child Protection Medicals (including Medical Form for Child Protection)  
1.4.2 Practice Guidance - Working with Children or Young People who may be at risk of Trafficking  
1.4.3 Safeguarding Children Abused through Domestic Violence
(from London Child Protection Procedures Manual)
 
1.4.4 Safeguarding Sexually Active Children
(from London Child Protection Procedures Manual)
 
1.4.5 Neglect and Parents with Learning Disability - under review  
1.4.6 Death of or Serious Injury to a Child Updated
1.4.7 Notifications by Other Local Authorities / Placement Providers of Looked After Children Placed in Hillingdon  
1.4.8 Protocol for Reviewing Children who have been Placed by Health and Education Authorities  
1.4.9 Assessing Children and Families Affected by Individuals Viewing Child Sexual Abuse Images on the Internet (Guidelines published by the London Safeguarding Children Board)  
1.4.10 Safer Recruitment Model Policy and Procedures (produced by the Hillingdon Local Safeguarding Children Board)  
1.4.11 Joint Protocol between Mental Health Services and Hillingdon Children and Families Division  
1.4.12 Substance Misuse: Guidance for Social Workers and Substance Use Screening Tool (SUST)  
1.4.13 Cross Border Child Protection Cases Under the Hague Convention  
1.4.14 Practice Guidance to Safeguard and Promote the Welfare of Children in the Event of an Emergency in Hillingdon - Under Review  
1.4.15 Children Who Run Away or Go Missing from Home or Care  
1.4.16 Safeguarding Children and Young People from Sexual Exploitation Updated

   

1.5

Court/Legal Proceedings

 
  Link to further relevant Hillingdon materials in the Documents Library  
1.5.1 Care and Supervision Proceedings and the Public Law Outline  
1.5.2 Applications for Emergency Protection Orders  
1.5.3 Children and Families and Legal Services Protocol 2013  

   

1.6

Complaints and Whistle-Blowing

 
1.6.1 Complaints Procedure  
1.6.2 Whistle Blowing  
  Raising Concerns at Work: Whistleblowing Guidance for Workers and employers in Health and Social Care (2014)  
  Whistleblowing to Ofsted about Children’s Social Care Services  

   

1.7

Allocation of Work

 
  Link to further relevant Hillingdon materials in the Documents Library  
1.7.1 Transfer Protocol for Cases within Hillingdon's Children's Services  
1.7.2 Children and Families Moving across Local Authority Boundaries
(from London Child Protection Procedures Manual)
 

   

1.8

Children's Records

 
  Link to further relevant Hillingdon materials in the Documents Library  
1.8.1 Case Recording and Auditing Procedure - Children in Need and Looked After Children  
1.8.2 Case Recording and Auditing Procedure - Private Fostering  
1.8.3 Electronic Recording of Meetings and Conversations  
1.8.4 Retention and Destruction of Children's Records  
1.8.5 Access to Records  


2. Services for Children in Need

  Link to further relevant Hillingdon materials in the Documents Library  
2.1 Child's Plans and Reviews - under review  
2.2 Section 17 Support for Kinship Arrangements  
2.3 Family Group Conferences  
2.4 Young Carers Updated


3. Looked After Children

3.1

Policy and Planning and Decision Making in Relation to Looked After Children

 
  Link to further relevant Hillingdon materials in the Documents Library  
3.1.1 London Pledge to Children and Young People in Care  
3.1.2 Decision to Look After, Care and Placement Planning Updated
3.1.3 Ceasing to Look After a Child  
3.1.4 Permanency Policy and Permanence Planning Procedure - under review  
  See also Fostering for Adoption, Concurrent Planning and Temporary Approval as Foster Carers of Approved Prospective Adopters  
3.1.5 Permanence Planning Guidance  
3.1.6 Financial Agreement in Children's Placements and the Role of the Access to Resources Panel  
3.1.7 Multi- Agency Panel for Children with Complex, Multiple and High Level Needs  
3.1.8 Residential Care - Operational Policy Updated
3.1.9 Care Plans Guidance  
3.1.10 Delegation of Authority to Foster Carers and Residential Worker  

   

3.2

Placements

 
  Link to further relevant Hillingdon materials in the Documents Library  
3.2.1 Emergency Placements  
3.2.2 Placement in Foster Care  
3.2.3 Placement in Residential Care  
3.2.4 Placement in Secure Accommodation  
3.2.5 Remands to Local Authority Accommodation or to Youth Detention Accommodation  
3.2.6 Placement with Parents  
3.2.7 Immediate Placements with Connected Persons (under Regulation 24 of the Care Planning, Placement and Case Review (England) Regulations 2010) and their Approval as Foster Carers  
3.2.8 Out of Area Placements  
3.2.9 Placement Outside England and Wales  
  See also Kinship Care Policy  
  and Notifications by Other Local Authorities/Placement Providers of Looked After Children Placed in Hillingdon  
  and S-Flagging on NHS Database of Looked After Children  

   

3.3

Reviews

 
  Link to further relevant Hillingdon materials in the Documents Library  
3.3.1 Looked After Reviews  
3.3.2 Appointment and Role of Independent Reviewing Officers  
3.3.3 Secure Accommodation (Criteria) Reviews  

   

3.4

Behaviour Management

 
  Link to further relevant Hillingdon materials in the Documents Library  
3.4.1 Behaviour Management, Discipline/Sanctions and Physical Intervention for All Looked After Children  
3.4.2 Reduce Offending and the Criminalisation of Children in Care New

   

3.5

Education

 
  Link to Further Relevant Hillingdon Materials in the Documents Library  
3.5.1 Education of Looked After Children (including Personal Education Plans)  
3.5.2 Supporting the Education of Looked After Children  
3.5.3 Personal Education Allowances for Looked after Children  
3.5.4 Guidelines for Promoting the Educational Achievements of Looked After Children  
3.5.5 Access to Computer and Information Communication Technologies (including the Internet)  
  Click here for information about Hillingdon's Virtual School  

   

3.6

Recreation, Holidays and Activities

 
  Link to further relevant Hillingdon materials in the Documents Library  
3.6.1 Leisure and Activities  
3.6.2 Access to Computer and Internet Technologies Strategy  
3.6.3 Holidays and School/Organisational Trips in the UK  
3.6.4 Holidays and School/Organisational Trips Outside the UK (including Passports)  
3.6.5 Identity and Passport Service Guidance re Applications for Passports for Looked After Children  

   

3.7

Health and Wellbeing

 
  Link to further relevant Hillingdon materials in the Documents Library  
3.7.1 Drugs and Substance Misuse (including Smoking)  
3.7.2 Administration of Medication to Looked After Children  
  See also Medication and Medical Interventions Policy (Residential Services)  
3.7.3 General Practitioners, Dentists and Opticians  
3.7.4 Health Care Assessments and Plans  
3.7.5 Infestations  
3.7.6 Self Harming  
3.7.7 Nutrition and Diet  
3.7.8 Improving the Mental Health of Children in Care - the Strengths and Difficulties Questionnaire  
3.7.9 BAAF Practice Note No 53 - Guidelines for the Testing of Looked After Children who are at risk of a Blood-Borne Infection  
3.7.10 S-Flagging on NHS Database of Looked After Children  
  See also Substance Misuse: Guidance for Social Workers and Substance Use Screening Tool (SUST)  
3.7.11 Runaway and Missing - Residential Internal Guidance - please see Children Who Run Away or Go Missing from Home or Care  

3.7.12

Sexual Health

 
  Link to Further Relevant Hillingdon Materials in the Documents Library  
  Sex and Personal Relationships  
  Confidentiality Guidelines Regarding Personal Relationships and Sexual Health of Looked After Children  
  Provision of Contraception and Contraceptive Advice to Children in Care  
  Good Practice Guidance concerning Issues of Equality, Diversity and Sexuality for Looked After Children  

   

3.8

Family Contacts, Visitors and Friends

 
  Link to further relevant Hillingdon materials in the Documents Library  
3.8.1 Contact with Parents / Adults and Siblings  
3.8.2 Overnight Stays and Social Visits  

   

3.9

Foster Carers

 
  Link to further relevant Hillingdon materials in the Documents Library  
  Fostering Services National Minimum Standards  
3.9.1 Assessment and Approval of Foster Carers  
3.9.2 Fostering Panel  
3.9.3 Exemptions and Extensions/Variations to Foster Carer Approval  
3.9.4 Persons Disqualified from Fostering  
3.9.5 Support and Supervision of Foster Carers  
3.9.6 Review and Termination of Approval of Foster Carers  
3.9.7 Foster Carers Recording Policy  
3.9.8 Safe Caring - Guidance  
3.9.9 BAAF Practice Note No 51 - Reducing the Risk of Environmental Tobacco Smoke for Looked After Children and their Carers  
  See also Foster Care 'Staying Put' Scheme Post 18  
3.9.10 Hillingdon Pathways to Short Breaks  

   

3.10

Leaving Care

 
  Link to Further Relevant Hillingdon Materials in the Documents Library  
  Care Leavers Charter  
3.10.1 Leaving Care - under review  
3.10.2 Transition to Adulthood - Interim Guidance for the Implementation of the Care Leavers (England) Regulations 2010  
3.10.3 Foster Care 'Staying Put' Scheme Post 18 - under review  
3.10.4 Registration for National Insurance  
3.10.5 Leaving Care Financial Policy - under review  

   

3.11

Incidents

 
  Link to Further Relevant Hillingdon Materials in the Documents Library  
3.11.1 Dealing with Incidents of Racial Harassment  
3.11.2 Contacting the Police  
3.11.3 Anti-Bullying Policy  
3.11.4 Searching Children and their Belongings  
3.11.5 Notification of Significant Events  
3.11.6 Incidents - General  

   

3.12

Monitoring Quality and Providing Support

 
  Link to Further Relevant Hillingdon Materials in the Documents Library  
3.12.1 Social Worker Visits to Looked After Children  
3.12.2 Advocacy and Independent Visitors Updated
3.12.3 Monitoring Quality in Children's Homes  

   

3.13

Privacy and Personal Care

 
  Link to Further Relevant Hillingdon Materials in the Documents Library  
3.13.1 Children's Bedrooms  
3.13.2 Hair and Skin Care  
3.13.3 Physical Contact and Intimate Care  
3.13.4 Touch Guidance  
3.13.5 Pocket Money and Allowances  
3.13.6 Telephones, Mobile Phones and Letters  

   

3.14

Miscellaneous

 
  Link to Further Relevant Hillingdon Materials in the Documents Library  
3.14.1 Change of Name Updated
3.14.2 Marriage  
3.14.3 Child Trust Funds and Junior Individual Savings Accounts for Looked After Children Updated
3.14.4 Criminal Injuries Compensation Authority Claims for Looked After Children  


4. Adoption and Permanence

4.1

Adoption

 
  Link to Further Relevant Hillingdon Materials in the Documents Library  
  Adoption National Minimum Standards  
4.1.1 Values of the Adoption Service  
4.1.2 Adoption Panel  
4.1.3 Assessment and Approval of Prospective Adoptive Parents  
4.1.4 Placement for Adoption Updated
4.1.5 Adoption Support  
4.1.6 Monitoring and Supervision of Adoptive Placements  
4.1.7 Adoption Reviews  
4.1.8 Disruption of Adoptive Placements  
4.1.9 Allegations against Prospective Adopters and in Relation to Children Placed for Adoption or Already Adopted  
4.1.10 Inter-Country Adoption  
4.1.11 Non-agency Adoptions  
4.1.12 Adoption Case Records  
4.1.13 Access to Birth Records and Adoption Case Records  
4.1.14 Intermediary Services  
  See also S-Flagging on NHS Database of Looked After Children  
4.1.15 Fostering for Adoption, Concurrent Planning and Temporary Approval as Foster Carers of Approved Prospective Adopters  

   

4.2

Other Permanence Options

 
  Link to Further Relevant Hillingdon Materials in the Documents Library  
4.2.1 Special Guardianship Orders  
4.2.2 Child Arrangement Orders and Child Arrangement Allowances  

   

4.3

General

 
  Link to Further Relevant Hillingdon Materials in the Documents Library  
4.3.1 Court Reports in Adoption/Special Guardianship  
4.3.2 Later Life Letters  
4.3.3 Life Story Books  


5. Private Fostering

  Link to Further Relevant Hillingdon Materials in the Documents Library  
5.1 Private Fostering  


6. Children With Disabilities and Special Educational Needs

  Link to Further Relevant Hillingdon Materials in the Documents Library  
6.1 Children with Disabilities Team  
6.2 Direct Payments Policy  
6.3 Children and Young People Aged 0-25 with Special Educational Needs and Disabilities Updated
6.4 SEN Transport Policy  


7. Children From Abroad

  Link to Further Relevant Hillingdon Materials in the Documents Library  
7.1 Children with No Recourse to Public Funds Updated
7.2 Unaccompanied Asylum Seeking Minors  
7.3 Data Sharing with the UK Visas and Immigration Regarding Children from Abroad  
7.4 On the Safe Side – Principles for the Safe Accommodation of Child Victims of Trafficking (ECPAT Briefing)  


8. Protocols

  Link to Further Relevant Hillingdon Materials in the Documents Library  
8.1 Protocol Relating to Jointly Funded Placements for Children with Special Educational Needs and/or Complex Health Needs  
8.2 Joint Protocol between Home Office and ADSS re Age Assessments (December 2005)  
8.3 Joint Assessment and Referral Procedure between Housing and Social Services Departments  
8.4 Joint Protocol between Disabilities Teams and Children and Families Teams  
8.5 Protocol for the Assessment of Homeless 16 and 17 year olds who Require Accommodation by Housing and Children’s Services  
8.6 London Borough of Hillingdon and Hillingdon Borough Police Joint Protocol for Considering Requests for the Provision of Accommodation under PACE Implementation New


9. Youth Offending

  Link to Further Relevant Hillingdon Materials in the Documents Library  
  Youth Justice Board Standards - National Standards for Youth Justice Services 2013  

   

9.1

Policies

 
  Link to Further Relevant Hillingdon Materials in the Documents Library  
9.1.1 Information Sharing Policy  

   

9.2

Procedures

 
  Link to Further Relevant Hillingdon Materials in the Documents Library  
9.2.1 Appropriate Adult  
9.2.2 Appropriate Adult Flowchart  
9.2.3 Court Duty Admin Procedures and Guidelines  
9.2.4 Court Duty Officer Practice and Procedural Guidelines  
9.2.5 Court Duty - Bail and Remand Tasks and Responsibilities  
9.2.6 Duty Senior  
9.2.7 Duty System  
9.2.8 Managing Risk to Staff from Clients Updated

   

9.3

Practice Guidance

 
  Link to Further Relevant Hillingdon Materials in the Documents Library  
9.3.1 Appeals  
9.3.2 Crown Court Cases  
9.3.3 Detention and Training Orders  
9.3.4 Parenting Contracts and Parenting Orders  
9.3.5 Remands to Local Authority Accommodation or to Youth Detention Accommodation  
 

See the following related Process Charts in the Documents Library:

 
9.3.6 Placement Transfers  
9.3.7 Youth Out-of-Court Disposal Guide - YJB  
9.3.8 Out of Court Disposals Practice Guidance - Hillingdon YOS New
9.3.9 Referral Order Guidance – YJB  
9.3.10 Case Management Guidance YJB  
9.3.11 National Standards Youth Justice Service – YJB  
9.3.12 Placement Information Form (PIF) Guidance – YJB  
9.3.13 Placement Review Guidance – YJB  
9.3.14 Completing the Placement Review Form Guidance and Tips 2 (YJB)  
9.3.15 Placement Review Form 3 (YJB)  
9.3.16 Requesting Additional Licence Conditions – YJB  
9.3.17 Practice Advice Extended Supervision – YJB  
9.3.18 Practitioners Guide to Injunctions to Prevent Gang Related Violence – YJB  

   

9.4

National Protocols

 
  Link to Further Relevant Hillingdon Materials in the Documents Library  
9.4.1 Joint National Protocol for Transitions in England  
9.4.2 YJB National Protocol for Case Responsibility  
9.4.3 Joint Interim Protocol Between YOTs and EMS August - 2015 (1) (YJB)  
  Joint Interim Protocol between YOTs and EMS Appendix A (YJB)  
9.4.4 Community Safeguarding and Public Protection Incidents (CSPPI) - Standard Operating Procedures for Youth Offending Teams: Notification and Learning New

   

9.5

Local Protocols

 
  Link to Further Relevant Hillingdon Materials in the Documents Library  
9.5.1 Hillingdon Accommodating Offenders Protocol - Joint Protocol between the London Borough of Hillingdon, London Probation Provider (Hillingdon) and Hillingdon Youth Offending Service  
9.5.2 Protocol between Hillingdon Youth Offending Service and the Hillingdon Education Service governing services to school age offenders  
9.5.3 Protocol for the Working Relationship between the Youth Offending Service and the Children's Social Care Updated
9.5.4 Protocol with the Police and Emergency Duty Team re Appropriate Adult Provision  
9.5.5 Working Arrangements between the Police and Hillingdon YOS  


10. Appendices

10.1 Delegated Budgetary Authority Updated
10.2 Local Contacts Updated
10.3 Local Keywords  
10.4 Designated Managers Updated
10.5 Working Together to Safeguard Children 2015  
10.6 NICE Guidelines 'When to suspect child maltreatment'  
10.7 Social Work and Social Care Supervision Policy, Standards and Criteria  
10.8 Amendments  

End